Records management for documents and emails in Microsoft 365
Effective records management is critical to meet your legal, business, privacy, and regulatory requirements. This article explains how Microsoft Purview helps you simplify records management and remain compliant while improving data lifecycle processes. Read the article today to understand how Purview transforms your data management strategy, and contact Teklogic for customized support on implementing Microsoft Purview.
What is Microsoft Purview Records Management?
Microsoft Purview Records Management is a solution designed to help organizations manage their regulatory, legal, and business-critical records. It enables organizations to meet legal obligations, demonstrate compliance with regulations, and improve efficiency by regularly disposing of items that are no longer needed or valuable.
How do retention labels work?
Retention labels in Microsoft 365 allow users to mark items as records, which imposes restrictions on what actions can be taken with those items. These labels can be manually applied or automatically assigned based on sensitive information or content types. They help ensure a consistent approach to managing records across the Microsoft 365 environment.
What are the restrictions of regulatory records?
Items marked as regulatory records have strict restrictions, including that the retention period cannot be shortened after the label is applied, and the label cannot be removed by anyone, including global administrators. Additionally, these labels must be applied using retention label policies and cannot be auto-applied.
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Records management for documents and emails in Microsoft 365
published by Teklogic
We’re a Microsoft Cloud Solution Specialist providing IT services and licensing to businesses principally within the UK. Over the course of the last 20 or so years we’ve built a small business from scratch, having literally knocked doors to acquire early customers and working on referral ever since, to become what is today approximately 8 employees, with a solid recurring revenue and a modest profit, derived from around 150 customers. These customers are largely across multiple industries, however, we are particularly strong with the Accounting, Finance and Charitable sectors, but typically share one thing in common; being owner-managed. Those owner-managers benefit in various ways from either some or all of the following services owing to our long term experience and skillsets, in no particular order:
- IT Support under a sensible, working, Service Level Agreement (SLA)
- Appropriate Microsoft Office 365 licensing
- IT Security solutions
- Connectivity
- Hosted Voice, Telephony & Mobile
- Professional Services
Each area typically requires a more detailed conversation in order it can be right-sized to suit your working practices and plans. At a glance, it is clear that you should consider reviewing your perimeter security and implementing something a little more appropriate than the existing device, given your shape and size. We're happy to give you some time on the subject to help you gain an understanding and put you in a better position to make a choice, just drop us a line and we can organise something to suit…
Call 01908 711320
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